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Partnership Grants: Grant Program

2012 UHVNHA Partnership Grant Program

Program Summary (download the guideliens here)

The Upper Housatonic Valley National Heritage Area (Housatonic Heritage) has established the 2011 Heritage Partnership Grant Program, and will provide grants to qualified organizations for trail projects in these general categories:

- Planning,
- Promoting,
- Interpretation,
- Wayfinding

Maximum: $5,000

The Heritage Partnership Grant for trail projects is intended to provide residents and visitors with expanded opportunities for outdoor enjoyment, an enhanced heritage experience through walking, bicycling or hiking and / or a more complete understanding and enjoyment of the heritage area’s themes of history, culture, scenic beauty (natural resources) and / or independent spirit.

What Trails are Eligible?

Eligible projects may include:

  • Physical trails - hiking, biking, walking
  • Interpretive Trails - thematic trails that weave a more complete and compelling story by knitting together similar ideas, themes, locations and / or organizations

Download the complete grant guidelines here.

Background Information:

The mission of Housatonic Heritage is to heighten appreciation of the region, preserve its natural and historical resources, and to improve the quality of life and economy of the area.

The operational goal of the Heritage Area is to provide a management framework that furthers the mission of the heritage area, and fosters a close working relationship with all levels of government, the private sector, and local non-governmental organizations within the region.

Another goal is to assist communities and non-profit organizations in the heritage area region of Massachusetts and Connecticut in identifying, interpreting, and developing the historical, cultural, and natural resources of the region for the educational and inspirational benefit of current and future generations.

Grants reflecting the mission of Housatonic Heritage:

To further the Heritage Area’s goals, a grant-making program will award matching funds to projects proposed by area non-profits and governmental entities that support and further the heritage area’s mission to heighten appreciation of the region, preserve its natural and historical resources, and to improve the quality of life and economy of the area.

The Upper Housatonic Valley Region:

The Upper Housatonic Valley National Heritage Area includes nine towns in Connecticut and twenty in Massachusetts. The Connecticut towns are Canaan, Colebrook, Cornwall, Kent, Norfolk, North Canaan, Salisbury, Sharon, and Warren. The Massachusetts towns are Alford, Becket, Dalton, Egremont, Great Barrington, Hancock, Hinsdale, Lanesboro, Lee, Lenox, Monterey, Mount Washington, New Marlboro, Pittsfield, Richmond, Sheffield, Stockbridge, Tyringham, Washington, and West Stockbridge.

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About the Heritage Partnership Grant Program (Download the Program Summary here):

The 2012 Heritage Partnership Grant Program makes available a maximum $5,000 grant to any qualified organization or entity. In addition to helping fulfill the mission of Housatonic Heritage, heritage projects under the 2012 grant program must also improve the quality of life and economy of the area, and are subject to the following conditions:

Dates and Deadlines:

  • Partnership applications must be addressed to UHVNHA and be postmarked no later than November 15, 2011.
  • Applications will be reviewed in December, and awards will be announced at the Heritage Partnership Grant Awards breakfast in January, 2012.
  • December 31, 2012 - All final reports, deliverables and budget information due to Housatonic Heritage.

Qualified applicants must be a non-profit organization, as evidenced by IRS non-profit determination letter, or a public entity (municipality, state government, or educational institution.

Before preparing and submitting a Partnership Grant application, the responsible Officer of the applicant organization should review the following to determine if the organization is able to comply with the grant requirements.

 In addition:

  • Project must fall within the geographic boundaries of the Upper Housatonic Valley National Heritage Area (See maps at www.housatonicheritage.org)
  • Project must NOT include any “bricks & mortar” component, or any element of historic preservation (rehabilitation or construction) work that would invoke Section 106 requirements under the National Historic Preservation Act of 1966
  • Project must closely relate to the mission of the Upper Housatonic Valley National Heritage Area, and in particular – to improve the quality of life and economy of the area.
  • Project or portion of project to be funded with a Partnership Grant must NOT begin before the grant is awarded and Housatonic Heritage grant contract is signed

 Program Management Requirements:

  • Adhere to all Housatonic Heritage reporting requirements, which include providing thorough project reports and documentation of all project income and expenses. Please use the 2012 Housatonic Heritage Budget Report Guidelines, available for download from our website
  • Meet Housatonic Heritage deadlines set forth in the grant contract
  • Monitor project work

 Additional Grant Requirements:

  • Acknowledge Housatonic Heritage’s support in all press opportunities and materials publicizing or resulting from grant activities
  • Use the Housatonic Heritage logo where appropriate (brochures, websites, newsletters, etc); logo is available for download from our website.
  • Provide digital photographs of project or program activities
  • Provide Housatonic Heritage with copy of all original work (DVD, brochures, photographs, etc)

To discuss your project prior to submitting an application, call (860) 435-9505 or email info@housatonicheritage.org. (see additional contact information below). Follow the Profile and Criteria sheet for the specific category you are applying in. In addition to the category criteria, your application package must conform to the following standards in order to be considered for funding, your application package

 All eligible applicants must submit the following:

  • One (1) original signed application
  • One (1) additional completed, assembled copies of application (Note: Housatonic Heritage can not make copies for applicants or assist with assembly)

 Assembly of Grant Materials: 

  •  Applications must be clipped together, DO NOT staple the applications or put them in binders or folders Pages must be numbered
  •  DO NOT include DVDs. CDs, VHS tapes, oversized posters/maps (larger then 11x17 tablet size), etc. with the application, they will not be accepted or reviewed.
  •  Mail the completed grant application to Upper Housatonic Valley National Heritage Area, PO Box 493, Salisbury, CT 06068,postmarked no later than November 15, 2011.

 Matching Funds Requirement:

 The Partnership Grant Program awards matching grants of federal funds on a reimbursable basis.

  • Grant recipients must match all grant awards on a minimum ONE-TO-ONE basis, with cash funds or in-kind contributions. The total cost of the project must be AT LEAST TWICE the amount of your grant request. For example, if your request is $2,000 then you must demonstrate that your project costs AT LEAST $4,000.
  • Applicant must have sufficient funds to cover the applicant's entire share of the project
  • Applicant must have evidence of applicant’s ability to provide one-to-one matching
  • Grant Application must include a letter signed by the responsible Officer of the applicant organization that documents the amount of match funding being contributed to the project, and the source of that funding.
    Match Funds must be verifiable from your records, and must be considered “necessary and reasonable” for proper and efficient completion of your project.
  • Match Funds CANNOT be included as direct contributions from any other federally  assisted program or be paid by the federal government under another award. This includes operating costs of the organization and routine repair and facility costs.

 Cash and In-Kind Match:

  • Match funds can be cash or in-kind contributions of time, materials, or services
  • Cash match requires that real money change hands, and must be documented by copies of invoices or receipts and evidence of payment (cancelled checks, bank statements)
  • In-kind match must be documented and applied only to this grant project
  • In-kind matches must be documented and may include personnel time for employees, board members, and volunteers as well as contributions of services, materials and supplies
  • A Donor Form is available from Housatonic Heritage, and is recommended for documenting the resources that you receive from others. Sample attached.

 The following is a recommended format for valuing and documenting in-kind matches:

 

Contributed Time

Name of Individual: ____________________________________

Hours ____________ x $_________/hour = $ _______________

 

Contributed Materials and/or Services

Types of Materials and/or Services: _______________________

Value: $_________________________

 

 Funding and Award Disbursement:

  • The applicant must have sufficient funding to cover the entire cost of the project
  • Expenses must be incurred within the grant period dates stated in the grant contract
  • Expenses incurred outside the grant period WILL NOT be reimbursed upon grant culmination.

Upper Housatonic Valley National Heritage Area
24 Main St.
PO Box 493
Salisbury, CT 06068
 
p. 860-435-9505
f. 860-435-6662
 
www.HousatonicHeritage.org
email: Info@HousatonicHeritage.org